Support with GDPR regulations
With us, you can improve regulatory compliance and implement best practice HR data management.
Employers have responsibilities under the regulations relating to how they collect and process personal data. Compliance is not only a legal requirement but also helps to develop trust with employees.
The legislation has been around for a while now but, if you’re starting out or have made significant changes in your business, it’s worth reminding yourself about the requirements.
Another key element of GDPR are data subject access requests and these can be tricky to manage if you don’t have robust systems in place.
That’s where our expertise comes in.
For more details, see our GDPR for HR FAQ
Key Service Features
for GDPR for HR
Consultancy support to complete your data audit and create the necessary policies
Consultancy support to deal with data subject access requests in line with requirement
Advice and guidance on how to ensure that your HR data complies with GDPR requirements
How We Can Help You
There are different ways that we can help you with GDPR:
- We can provide you with the policies that you need to have in place and a template that you can use for your data audit.
- We can undertake the data audit on your behalf and create the policies that you need.
- We can support you through the process of managing a data subject access request.
If you have any questions or challenges with GDPR and how it applies to HR data, we’re here to help.
“LighterHR has been a great support to my business, from strategic direction to day-to-day HR matters. They listen, take the time to understand my business and give me sound advice. I wouldn’t hesitate in recommending LighterHR.”
Sophie Eastwood
Managing Director, Holistic Group
GDPR for HR Frequently Asked Questions
How will I know that I’m GDPR compliant?
The first step will be to undertake a data audit to make sure that you know exactly what personal data you hold about your employees, how you obtain it, how you use it, how you protect it, who it’s shared with and how long you keep it for. We can complete this process with you or we can provide you with a template that you can complete yourself.
From there, you need to establish a set of policies, which again we can do for you (as long as we have the output of your data audit) or we have templates that you can purchase and populate yourself.
You then need to communicate with your employees, send them the relevant policies and train them so that they understand their obligations under GDPR. We have training slides that we can come and deliver for you.
Then, there’s the real work! You’ll need to clean-up the data that you hold to ensure that you are complying with your own policies. Then you need to stay on top of data management. Complying with GDPR isn’t a one step process.
What do I need to communicate to my staff?
Transparency is a key requirement of GDPR so you need to be entirely open with your employees about the data that you hold on them, how you obtain it, how you use it, how you protect it, who has access to it and how long you keep it for. You also need to inform them of their various rights under GDPR legislation.
By sharing the relevant policies with them you should achieve this.
Do I need to delete the data we hold on employees who have left us?
Absolutely not and, in fact, you must keep some data on current and previous employees for legal reasons.
There is some information that you hold on current and ex-employees that you’re legally obliged to keep for a certain length of time so don’t be too eager to delete what you have.
When you complete your data audit, you’ll also start to set out the approach that you want to take to data. You’ll clarify what the legal requirements are in relation to data retention and then you can delete the data that you no longer have any legitimate reason to retain.
What Do I Do Now?
Ensuring your HR is compliant with GDPR can be achieved quickly and easily.
To understand the options for GDPR, use the side bar to book a consultation, complete the contact form or call us on 0203 535 5750, and our team will start helping you straight away.