0203 319 1649

contact@lighterhr.co.uk

HR Policies

What’s obvious to you may not be obvious to your employees

Effective HR policies for your business and employees

Most businesses start off with 4 key policies in place: Disciplinary, Grievance, Equality and Health & Safety. More recently, an additional must-have is a set of GDPR policies.

As your business grows, new documents may need to be introduced or your current ones updated. For instance, a pregnancy will require a maternity policy, and a jury service summons will need an absence policy.

We can review and update existing policies, and provide additional templates for areas where your business is currently unprotected.

No HR policies at all?

Where you need a full set of new policies, we recommend implementing an employee handbook.

I have no policies

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Types of HR Policy

Essential Policies

Your business should have:

  • Absence Policy
  • Disciplinary Policy and Procedure
  • Equality and Diversity Policies
  • GDPR Policies
  • Grievance Policy and Procedure
  • Health and Safety Policy

Standard Policies

The following may apply to your business:

  • Adoption
  • Anti-bribery and Corruption
  • Communication and IT Usage
  • Home Working
  • Flexible Working
  • Maternity
  • Parental Leave
  • Paternity
  • Professional Conduct
  • Shared Parental Leave
  • Social Media Usage
  • Whistleblowing
  • Working Time Regulation

Bespoke Policies

Whilst the essential and standard codes of conduct cover most business scenarios, you should also include bespoke policies specific to your business needs. We’ll work with you to create these.

Call us on 0203 319 1649 to discuss what you need for your business.

Types of HR Policy

Essential Policies

The policies your business should have include:

  • Absence Policy
  • Disciplinary Policy and Procedure
  • Equality and Diversity Policies
  • GDPR Policies
  • Grievance Policy and Procedure
  • Health and Safety Policy

Standard Policies

The policies likely to apply to your business include:

  • Adoption
  • Anti-bribery and Corruption
  • Communication and IT Usage
  • Flexible Working
  • Maternity
  • Parental Leave
  • Paternity
  • Professional Conduct
  • Shared Parental Leave
  • Social Media Usage
  • Whistleblowing
  • Working Time Regulation

Bespoke Policies

Whilst the essential and standard HR policies cover most business scenarios, you should also include bespoke policies specific to your business needs. We’ll work with you to create these.

Call us on 0203 319 1649 to discuss which policies you need for your business.

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Key Service Features

Updated HR policies to ensure they meet your business needs and UK employment law.

Provision of additional and bespoke documents, as well as specific templates to support your business needs.

Confidence that you have everything you need to make employee management easier.

See our HR Policy FAQs for more details

Costs

Individual Policies

  • Essential Policies: £80 + VAT
  • Standard Policies: £80 + VAT

Bespoke Policy Creation

  • For development of bespoke policies, our services are performed at HR Consultancy rates.
  • We’ll discuss your requirements and then give you an estimate of the number of hours we expect the development of policies to take.
  • We will agree any work before it is performed and keep you updated on the costs as they accrue.
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FAQs

What policies do I need as a minimum?

There are five key policies that we recommend to every business. 

You are required to have a written statement on how you’ll deal with disciplinary and grievance issues so these are two policies that you absolutely need.  Then, we suggest that you have an absence policy as absence issues are common in businesses, and it’s important for you to set out the rules surrounding all of the difference absence types (holiday, sickness, compassionate leave etc.).

Then, there’s an equality policy which we strongly recommend as it helps establish your business as an equal opportunities employer.  It makes it clear that you do not tolerate discriminatory behaviour of any type and is the start of setting the tone of your organisation.

You’ll also need a set of policies regarding GDPR for HR to ensure you are compliant with managing personal information about your employees.

There could very well be additional policies that are specific to your sector (Safeguarding Policy in a childcare setting as an example) and we can give you guidance on these as well.

Do I need any other HR documents in addition to policies?

Yes.

Whilst having HR policies is necessary, they don’t fulfil your legal obligations for provision of HR documentation.

You are required to confirm in writing some key elements of an employee’s terms and conditions of employment with you, and many organisations use this as an opportunity to also add some additional obligations around the employment relationship (confidentiality requirements, intellectual property and post termination restrictions). So, you’ll probably also want an employment contract.

Something else you may want to consider is having a complete employee handbook rather than a set of individual policies.  An employee handbook contains all of the policies mentioned above but also has lots more.  It covers all of the various types of family leave, policies on whistle blowing and anti-corruption and more. 

We can discuss all options when you contact us.

What is the process to roll out or make changes to HR policies?

When it comes to implementing policies, the process should be fairly straight forward but this will depend on the level of change that you’re achieving with these policies. 

If the policies are really just confirming statutory rights and obligations then you can simply inform employees of their existence.  You don’t need to go through any consultation process as they are simply confirming the law.

However, if you’re implementing policies that change how things are currently done in your organisation then you may need to go through a consultation process.

We’ll discuss this with you when you speak with us and let you know what to expect and how we can help you.

See our general FAQ for more information on our approach and services.

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0203 319 1649

contact@lighterhr.co.uk

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